Admin Executive - Jobs - Clerical Jobs - Administrative Jobs - Indore Madhya Pradesh

Administration
1.To check / maintain office equipments like EPABX, AC?s, telephones, mobiles etc.
2.To maintain proper functioning of internet, telephones, computer systems, printer etc.
3.Administrating staff management.
4.Maintain and renew contracts of office
5.Manage and purchase stationery, operations documents, letter heads, envelopes and other office items.
6.Before-hand printing of Office stationery & operational documents.
7.Certification of incoming and outgoing materials.
8.Co-coordinating all outdoor jobs on day to day basis
9.To do works related to Library, Inventory (pen drive, camera etc), office repairs and renovations if required.
10.Maintenance of administration files (soft and hard copies).
11.Booking railway and air tickets on internet. Booking of hotels or venues etc.
12.Make utility bills Filing & payments.
13.Update mail ID?s PH no, extension numbers of employees.
14.Acknowledgment of courier & regular updating in the ERP via inward & outward.
15.Develop official ID for employees after director?s approval.
16.Create Swap ID cards for employees, collect & maintain complete documents.
17.Allot employee codes along with swap cards. Get the approval on card designs, & send for printing.
18.Monitoring Office boys and in lack of 1 hire another immediately.
19.News paper filing.
20.Office key mgmt 2 keys Admin, 1 key Director, 1 key office boy.
21.In case a fine is imposed, collect it in case a rule is offended.
22.Allot, collect & maintain a record of office inventory i.e. pen drive, mobile, camera, laptop along with their maintenance.
23.Carpenter, electrician, tele service, internet & system vendor, maintain a record of all service providers.
24.Supervision of Proper upkeep, housekeeping, repairs, maintenance of all office equipments / assets and the building premises stationery, Dispatch Management, Govt. Liaison, Travel Agents & Embassy for Visa Processing.
25.Manage Third Party Service Providers and their deliverables
26.Shall be responsible for supervision of Front Desk Administration, Office Upkeep, Housekeeping, Courier Dispatch, Tours and Travel Arrangement, Stationary Management.
27.Insurance: Property and Vehicle In-transit insurance covers.
28.Demonstrated ability to manage outsourced workforce and work with small team and coach & mentor them.
29.Experience in defining functional procedures and should be able to work on continuous improvement
30.Participate in various meetings ? management and cross functional
31.Promote and maintain high standards of customer service
32.Keep senior management informed of key issues and changes which may impact expected business results
33.Ability to respond to changing priorities, work well with others and multitask
34.Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
35.Payments follow ups with clients following ERP.
36.Implementation & Testing of ERP
37.Daily ICICI uploads verification through company login
38.Allocation of ATM Cards for activity
39.Maintaining the same records in ERP
40.Maintaining dates for the Phone bills, Data Card, Electricity Bill, Rent in ERP & updating accounts dept for the due date